Finance/!Finance/!Help

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Designed and written by Colin Solloway � Solloway Software
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For best results this text file should be viewed using the 'System' font
with a screen display 'working area' width of 76.

This is the demonstration version of Finance Manager. It will do all that
the full version will do, except import transactions from text or CSV
files.

Please pass a copy of this demonstration onto your friends and colleagues.

To order the full version, or for more details please contact:

Solloway Software,
23, Portland Drive,
Willen,
Milton Keynes,
MK15 9HD.
England.

Telephone: 01908-233206

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C o n t e n t s
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The following is a list of the various headings in this manual. This is
to assist in finding a particular section of the manual by using the
search facility in a text editor.

I n t r o d u c t i o n

I n s t a l l a t i o n

S t a r t i n g F i n a n c e M a n a g e r

A c c o u n t s V i e w e r

* Creating A New Account
* Sorting The Viewer Display
* Selecting Accounts
* Deleting Accounts
* Editing Account Details
* Account Information
* Grouping Transactions
* Exporting Account Information
* Printing Account Information
* Moving Around Viewer Displays
* Finding An Account Name
* Viewing An Account

U n c l e a r e d T r a n s a c t i o n s V i e w e r

* Creating A New Transaction
* Entering dates
* Entering A Reference
* Entering A Description
* Entering An Amount
* Moving Around Dialogue Boxes
* Entering Transactions
* Using Function Keys
* Copying Transactions
* Defining Function Keys
* Transferring Funds
* Categorisation Of Transactions
* Editing Transactions
* Deleting Transactions
* Finding Transactions

C l e a r e d T r a n s a c t i o n s V i e w e r

* Clearing transactions

A u t o m a t i c P a y m e n t s V i e w e r

* Creating Automatic Payments
* Editing Automatic Payments
* Deleting Automatic Payments

G r o u p e d T r a n s a c t i o n V i e w e r

S e a r c h i n g

E x p o r t i n g / P r i n t i n g / I m p o r t i n g

* Exporting Transactions
* Printing Transactions
* Importing Transactions

P r e f e r e n c e s

* Opening Viewers On Start-Up
* Print/Export Amount Format
* Print/Export Balance Format
* Issue Warnings
* Viewing An Account On Start-Up
* Execute Automatic Payments On Start-Up

P a s s w o r d P r o t e c t i o n

B a c k U p A n d R e s t o r e

* Back-Up
* Restore

F o r c a s t i n g A n d B u d g e t i n g

* Forecasting
* Budgeting

K e y b o a r d S h o r t C u t s

C l o s i n g D o w n F i n a n c e M a n a g e r

I n t r o d u c t i o n
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Thank you for purchasing the Finance Manager software package. It has
been carefully designed to be both comprehensive and very easy to use.
Finance Manager is an extremely flexible and powerful accounting system,
and you should take time to read this manual carefully in order to get the
full benefit from the many features offered.

Finance Manager requires a computer with RISC OS 3.00 or later and at
least 2Mb of memory.

Features include:

� Unlimited number of accounts.
� Unlimited number of transactions in each account.
� Unlimited number of automatic payments (standing orders etc.).
� Drag & drop import and export.
� Drag & drop back-up and restore facility.
� Produces statements that exactly match those sent in the post.
� Comprehensive transaction analysis.
� Automatic filing with no loading or saving of files to worry about.
� Extremely fast data entry.
� Inter-account transfer.
� Powerful categorisation of transactions.
� Forecasting and budgeting.

This manual assumes the user is familiar with the details of standard
RISC OS operations, such as copying files, loading printer drivers etc.
These, and more, can be found in the Acorn manuals supplied with the
computer.

This manual should be read while sitting at a computer with Finance
Manager running. This will enable the user to experiment while working
through the text and will greatly speed up familiarisation with the
application.

In addition to this manual Solloway Software offer a free telephone
support service to users who may require assistance in using this package,
or to report any bugs or 'wishes' for a future release. The number to
call is UK 01908-233206. Leave your name, telephone number and serial
number (see 'Info' on the icon bar) on the voice mail and you will receive
a quick response.

Throughout this manual words within angled brackets <> denote a key on the
keyboard or one of the three mouse buttons. Words in square brackets []
denote icon buttons within desktop windows. For example:

<Select> = The left hand button on the mouse.
<Esc> = The top left hand key on the keyboard.
[Create] = The window icon labelled 'Create'

I n s t a l l a t i o n
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Finance Manager is supplied on one master floppy disc. Copy the Finance
Manager application from the master floppy disc to a working directory,
preferably on the computer's hard disc. Keep the master floppy disc in a
safe place in case Finance Manager ever needs to be re-installed.

S t a r t i n g F i n a n c e M a n a g e r
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Before starting Finance Manager ensure that the filing system from which
it will be run is not write protected. Double click on its directory
display icon. If start-up is successful the Finance Manager 'blue ball'
icon will appear on the right hand side of the icon bar.

A c c o u n t s V i e w e r
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Finance Manager has five 'viewers' for displaying accounts, transactions
and automatic payments. Each viewer is very similar in appearance and
operation.

To open the Accounts Viewer, click <Select> on the Finance Manager icon on
the icon bar.

The Accounts Viewer displays the names of accounts which have been created
along with their balances. The central part of the viewer, coloured
white, is the 'Viewer Display'. This is a scrolling display with its own
scroll bar and scroll arrows. These operate in exactly the same way as the
scroll bar and arrows of a standard RISC OS desktop window.

Outside the Viewer Display area are six boxes. The two boxes at the top
of the viewer show the name and balance of the account currently being
viewed. The name will be blank if no account is being viewed.

The four boxes at the bottom of the viewer show how many accounts have
been created, how many of those accounts have been selected, the
total balance of all the accounts in the viewer and the total balance of
the selected accounts.

Each viewer has a 'Back' icon, a 'Close' icon, a 'Toggle size' icon and an
'Adjust size' icon. The 'Adjust size' icon can be used to re-size the
viewer so that only the central Viewer Display area is visible. This will
be useful if there is not much room on the desktop.

* Creating A New Account
-------------------------------------

Click <Menu> anywhere over the Accounts Viewer. Select the menu item
'New account' from the Accounts menu.

This will open a dialogue box entitled 'Create A New Account'. Type into
the writable field the name of the new account and select its type.

There are two types of account in Finance Manager. 'Real' accounts store
transactions from actual accounts such as cheque books, building societies
or credit cards. 'Category' accounts are used for transaction analysis,
such as food expenses or travelling costs.

Category accounts look and behave in exactly the same way as Real
accounts. It is up to the user to visually differentiate between Real and
Category accounts in the account name. Some example account names are:

Highland Building Society
Business Cheque Book Account
Household Cheque Book Account
VISA Credit Card Account 1996
CATEGORY ACCOUNT: Petrol Expenses
CATEGORY ACCOUNT: Travelling Costs 1996
CATEGORY ACCOUNT: Food Expenses
CATEGORY ACCOUNT: Clothes 1996

Finance Manager needs to know which type of account is to be created.
Transferring and categorisation of transactions will be discussed in
detail later.

To start with, create Real accounts. Click on [Create] or press <Return>.
The account name will then appear in the Accounts Viewer with an initial
balance of zero. If you press <Return>, or click on [Create] with
<Adjust>, the dialogue will remain on screen ready for you to create
another account. New accounts can be created at any time and the number
of accounts that can be created is limited only by filing system capacity.
When you have finished creating accounts, close the dialogue box by
pressing <Esc> or by clicking on [Abort]

* Sorting The Viewer Display
-------------------------------------

The 'Display' menu item leads to a submenu allowing accounts to be
displayed in a different order.

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| Accounts |
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| View account F2 || Display accounts |
| New account... ^N ||�������������������������������|
|* Display �||� As created |
| Find... F4 ||�������������������������������|
|�����������������������|| By name (Ascending) |
| Selection �|| By name (Descending) |
| Select all ^A ||�������������������������������|
| Clear selection ^Z || By balance (Ascending) |
| Toggle selection ^T || By balance (Descending) |
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Each viewer in Finance Manager has its own 'Display' menu item allowing
great flexibility in the viewing of their contents.

* Selecting Accounts
-------------------------------------
To select an account in the Viewer Display, click <Select> over the name.
A selected account name is shown in 'reverse video', or white on black.
Using <Select> will select only one account while deselecting any others
which are already selected. To select more than one account use <Adjust>.
<Adjust> will toggle between selected and deselected. A block of accounts
can be selected by holding down <Adjust> and dragging the mouse pointer
either up or down. The Viewer Display will scroll automatically as the
pointer is dragged.

Another way of selecting a block of accounts is to select the first
account in the block, then move to the last account in the block and
select that as well (using <Adjust>), then double click <Adjust> on the
last account in the block. All the accounts in between the two selected
will then be selected also. If there are many accounts this method is
likely to be faster.

The above methods of selecting blocks of accounts can also be used to
deselect blocks of accounts.

Different combinations of accounts can be selected and the sum of their
balances seen in the 'Selected balance' box at the bottom of the viewer.
You could, for example, select all your credit card accounts and see
instantly how much you owe on them. Or you could select all of your
building society accounts to see if you can afford to pay off those credit
cards.

The Accounts menu has items for selecting all the accounts, clearing
(deselecting) all the selections and toggling the selection. Toggling a
selection of accounts will select all those which are not selected and
deselect those which are. This can be useful when there are a lot of
accounts and all but a few must be selected. To do this, select the few
which will remain deselected and click on 'Toggle selection' in the
Accounts menu.

The Accounts menu has a 'Selection' submenu.

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| Accounts |
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| View account F2 |
| New account... ^N |
| Display �|.�������������������������������.
| Find... F4 || Selection |
|�����������������������||�������������������������������|
|* Selection �|| Edit account details... ^E |
| Select all ^A || Delete accounts... Delete |
| Clear selection ^Z || Information... F1 |
| Toggle selection ^T || Group transactions ^G |
`������������������������| Export information �|
| Print information Print |
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From this submenu, accounts can be renamed or deleted, their transactions
grouped together in the Grouped Transactions Viewer and their details
can be exported as text or CSV, or printed.

* Deleting Accounts
-------------------------------------

Deleting an account will permanently delete all of its transactions and
automatic payments. If the [Warnings] option is 'On' in the 'Preferences'
dialogue box, a 'Warning' dialogue box will give you the chance to abort
the operation. The selected accounts will only be deleted if the [Delete]
icon is clicked with <Select>. Any other action will abort the operation.
Unless you run out of filing system space, which is unlikely as Finance
Manager is very efficient on its use of the filing system, there should
never be any need to delete accounts. It is perhaps a good idea to create
accounts on a year by year basis. For example, on the 1st of January 1997
you could create an account called 'Highland Cheque Book Account 1997'.
Then, on the 1st of January 1998 create another one called 'Highland
Cheque Book Account 1998'. In this account you would create the first
transaction to show how much has been carried forward from 1997. Your
1997 account would still be available to be viewed and searched on.
If you wanted to see all the transactions from both the 1997 and 1998
accounts together, you just select both accounts, (using <Adjust>), and
select 'Group transactions' from the 'Selection' submenu. You can then
view the transactions in the Grouped Transactions Viewer.

* Editing Account Details
-------------------------------------

Before choosing this menu item, select the account to be renamed from the
Viewer Display. To edit an account name it is important to select only
one account. If more than one is selected then this menu item will be
unavailable. Type in the new name and select the 'type' of account by
clicking on one of the radio icons. Then click on [Edit].

* Account Information
-------------------------------------

This menu item will open a window giving information about the selected
account and all the accounts as a whole. Again, it is important to have
only one account selected in the Viewer Display.

* Grouping Transactions
-------------------------------------

First select the accounts whose transactions are to be grouped. 'Group
transactions' will place all the transactions in the selected accounts
into the Grouped Transactions Viewer. This is a way of viewing the
transactions from more than one account. The Grouped Transactions Viewer
is covered in detail later.

* Exporting Account Information
-------------------------------------

The 'Selection' submenu has an 'Export transactions' item. This will
allow you to export information about the selected accounts in either text
or CSV format to a directory display in a filing system or to another
application. To export, drag the icon from the 'Export to' dialogue box
to a directory display or application in the normal way.

* Printing Account Information
-------------------------------------

Ensure that there is a RISC OS printer driver loaded on the icon bar.
Then select the required accounts in the Accounts Viewer Display and click
on 'Print transactions' in the menu, or press the <Print> key.

* Moving Around Viewer Displays
-------------------------------------

The Viewer Display in the Accounts Viewer can show eight account names and
balances at a time. When more than eight accounts have been created the
Viewer Display can either be scrolled with the mouse, using the scroll bar
and arrows, or with the keyboard using the following keys:

<�> Scroll the display down by one.
<�> Scroll the display up by one.
<Home> Scroll the display to make the first account visible.
<End> Scroll the display to make the last account visible.
<Page Up> Scroll the display down by ten.
<Page Down> Scroll the display up by ten.
<�> Scroll the display to make the next selected visible.
<�> Scroll the display to make the previous selected visible.
<Ctrl+�> Scroll the display to make the last selected visible.
<Ctrl+�> Scroll the display to make the first selected visible.
<Shift+�> Scroll the display to make the next deselected visible.
<Shift+�> Scroll the display to make the previous deselected visible.

If most of the accounts are selected the last two keys in the above list
will make it easy to find the few accounts which are not selected.

All Finance Manager Viewers operate in the same way.

* Finding An Account Name
-------------------------------------

This menu item will open the 'Find Account Name' dialogue box. Type into
the writable field the name of the account to be found. Wild card
characters can be used in the Find string. To match any number of
characters use *. To match any single character use ?. For example:

Financ* would find Finance Manager, Financial account, Financier.
*llo* would find Solloway, Follow, Hollow accounts Ltd.
?oo? would find Door, Moor, Pool, Coot.

There are two options which can be set in the dialogue box.

Find first: The search will end when the first match is found.
Case sensitive: The case of each character in the Find string must match
the case in the account name. For example:

Finance would find Finance but not finance.
*MaNaGeR would find Finance MaNaGeR but not Finance Manager.

The search will start after the first selected account in the Viewer
Display. This is a useful way of limiting the search. To search through
all of the account names, ensure that none are already selected. Use the
'Clear selections' menu item.

Before the search begins, any selections are automatically cleared. As
account names which match are found they are selected. Then, when the
search has finished, only the accounts which are selected are the ones
which match the Find string in the 'Find' dialogue box.

A way to make the search pause after each find is to set the [Find first]
option to 'On' and then repeatedly click on [Find] with <Adjust> until the
required account is found.

If 'Find' has been used before, the previous Find string will be displayed
in the writable field. If a new Find string is to be entered it is not
necessary to use <Ctrl+U> to clear the field first. Just start typing and
the field will be cleared automatically. The old Find string can be
edited by moving the caret, the red 'I' shaped vertical bar, to the
position in the field where editing is to begin and then start typing.
This is true for most writable fields throughout Finance Manager. If
typing is started without first moving the caret, and providing the caret
is at the start of the field, then the field will be automatically
cleared. This will help speed up data entry.

'Find', in the Accounts Viewer, will probably not be useful when there are
only a few accounts. It will be much more useful if there are hundreds of
accounts in the Accounts Viewer.

* Viewing An Account
-------------------------------------

The quickest way to view the contents of an account is to point at the
required account name in the Accounts Viewer and double click <Select>.
The account name and its balance will then appear at the top of all the
viewers. The transactions and automatic payments for that account can
then be seen in the appropriate Viewer Displays.

Accounts can also be viewed by selecting 'View account' from the Accounts
menu.

U n c l e a r e d T r a n s a c t i o n s V i e w e r
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To open this viewer, select the 'Uncleared transactions' item from the
'Open viewer' submenu on the icon bar menu.

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| Finance Manager |
|��������������������������������|.��������������������������������.
| Info �|| Open viewer |
| Reference clock... F10 ||��������������������������������|
|* Open viewer �|| Accounts... F5 |
| Search... �F4 ||* Uncleared transactions... F6 |
| Define function keys... �F6 || Cleared transactions... F7 |
| Preferences... F11 || Automatic payments... F8 |
| Clear all selections �F7 || Grouped transactions... F9 |
| Back-up �|`���������������������������������
| Password protection... �F5 |
|��������������������������������|
| Quit |
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This viewer is very similar to the Accounts Viewer except that, instead of
displaying accounts, it displays transactions. Transactions can be
displayed in different orders using the 'Display' submenu.

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| Uncleared |.�������������������������������.
|�������������������������|| Display transactions |
| New transaction... ^N ||�������������������������������|
|* Display �||� As created |
| Find... F4 ||�������������������������������|
|�������������������������|| By Date (Ascending) |
| Selection �|| By Date (Descending) |
| Select all ^A ||�������������������������������|
| Clear selection ^Z || By Ref. (Ascending) |
| Toggle selection ^T || By Ref. (Descending |
`��������������������������|�������������������������������|
| By Description (Ascending) |
| By Description (Descending |
|�������������������������������|
| By Amount (Ascending) |
| By Amount (Descending) |
`��������������������������������

A transaction is a record of the movement of money either into or out of
an account. Each transaction has a Date (on which it occurred), a
Reference (perhaps a cheque number or transaction type), a Description
(what the movement of money was for and where it went to or came from),
and an Amount.

Book keeping tradition has it that money taken from an account should be
indicated as a positive amount, without a minus sign, and money going into
an account should be indicated with a minus sign. However, the tradition
of mathematical logic has it that it should be the other way around,
fortunately, and this is the method that Finance Manager uses. If you go
to your bank and take some money from your account, the resulting quantity
of money left in the account will be smaller than before, thus the
transaction must be indicated with a minus sign.

So for transactions where money is moved 'out' of the account, the amount
is displayed with a minus sign in front of it. For transactions where
money moves 'into' the account, the amount is displayed as a positive
amount, without a minus sign.

All negative amounts in Finance Manager are also diplayed on screen in
red. All positive amounts are displayedon screen in black.

An 'uncleared' transaction is one which has not yet appeared on the
statement sent in the post. These may be cheques that have been written
and sent off but have not yet been cleared by the bank. This applies to
money passing into as well as out of the account. Cheques received will
also take several days to clear through the bank. All new transactions
must initially be entered into the Uncleared Transactions Viewer.

* Creating A New Transaction
-------------------------------------

New transactions can be created for the account which is currently being
viewed. To view an account, double click <Select> on its account name in
the Accounts Viewer. The account name and balance will appear at the top
of the viewer.

Click <Menu> anywhere over the Uncleared Transactions Viewer and select
the 'New transaction' item from the Uncleared menu.

This opens the 'Create A New Transaction' dialogue box. There are four
writable fields in this dialogue box for a Date, a Reference, a
Description and an Amount.

* Entering dates
-------------------------------------

Each time it is started, Finance Manager makes use of the computer's
system clock to find out what today's date is. It will synchronise its
own Reference Clock to match. It is important to ensure that the system
clock is set to the correct date. This can easily be done by using
Acorn's Alarm application, available from the Apps directory on the left
hand side of the icon bar. Use the 'Set clock' item from the Alarm Icon
Bar menu.

When the New Transaction dialogue box is first opened the Date field
defaults to the Reference Clock date. The caret can be seen at the start
of the Date field. If the date of the transaction being entered is
different from the one displayed then the date of the transaction must be
typed in.

As an example, assume that today's date is 31/10/1996. The transaction to
be entered occurred on 25/10/1996. In this case all that needs to be
typed is 25. When Return is pressed Finance Manager will make up the rest
of the date from its own Reference Clock. If the transaction occurred on
25/09/1996 then all that needs to be entered is 2509. The delimiters '/'
and '.' can be used if required. The last example could then be 25.6 or
25/6. If delimiters are not used, then it is advisable to include leading
zeros in the entry. If the transaction to be entered occurred on
10/12/1995 then 101295 or 10/12/95 or 10.12.95 must be typed because the
Reference Clock reads 1996.

Dates can be entered in a variety of formats. Months can be entered in
letters rather than numbers. You could even use just the start letter
of the month, but it would have to followed by a full stop. For example,
the date 25/09/1996 could be entered as: 25 Sep 96 or 25s.96 or 25se96
or 25sept. The last example would use the current year of the Reference
Clock. Experiment to find which method of date entry suits you best.

Finance Manager will try to make sense of the dates entered. For example,
typing 31 when the Reference Clock month reads April would enter the date
as 01/05/1996. However, for dates that make no sense at all, the date of
the Reference Clock will be used in its entirety.

If there are a lot of transactions to be entered for, say, September 1996
it would be quicker to temporarily change Finance Manager's Reference
Clock, found on the icon bar menu, to read 1st September 1996. Then only
the day part of each transaction date would need to be typed in. Remember to reset the Reference Clock to today's date afterwards. This can be done
by clicking on the [Reset] and then the [Set] icons in the Reference Clock
dialogue box.

For years before 2000 only the last two digits of the year need to be
typed. For years after 1999 all four digits of the year must be typed.
So for a transaction occurring on 14/04/2001 then 14042001 would need to
be typed.

Unless the caret has already been moved, or it is not at the start of the
field, it is not necessary to use <Ctrl+U> to clear the date field first.

When the caret is in the Date field, the date can be incremented or
decremented by one day by pressing the <+> or <-> keys on the keyboard.

All these features mean that the absolute minimum of typing needs to be
done to enter a date and will help to make data entry very fast.

* Entering A Reference
-------------------------------------

The Reference field can be used for anything. It is six characters in
length and so is probably best suited to such things as cheque numbers,
or "Cash", or "SO" for Standing Order. If the Reference field is to
contain a number, such as a cheque number, that number can be incremented
each time it is entered. This is done by using function key definitions.
See later.

* Entering A Description
-------------------------------------

The description field is forty characters in length and could be used to
show what the transaction was for. It could also show who the payers or
payees were.

* Entering An Amount
-------------------------------------

Amounts must be entered in full. For example, to enter �24.95 type 2495.
The decimal point is not obligatory as it will be displayed by Finance
Manager. However, it can be included when typing amounts if preferred.
To enter �5.00 either 500 or 5.00 can be typed. To enter �0.12 type 12 or
0.12. The amount appears in the field from right to left as it is typed.
Because Finance Manager always takes care of the decimal point, it is
necessary to type all the digits for an amount. So �1 would need to be
entered at the keyboard as 100, not 1. Finance Manager will display it
as 1.00, that is �1 and no pence. By using this system over the long term
you will find that you do a lot less typing. The number of times that a
transaction amount comes to a whole number of pounds is about 20%. For
the other 80% of the time, a pence part is needed.

The caret always stays in the same place and cannot be moved within the
Amount field. The <Copy> and <Delete> keys work as normal. <Copy>
deletes forward while <Delete> deletes backwards. <Ctrl+U> will clear the
amount to zero.

Amounts can either be positive (a 'Credit', or money moving into the
account) or negative (a 'Debit', or money moving out of the account). In
Viewer Displays, a Debit is always shown with a leading minus sign. A
Credit is shown without a minus sign. However, as will be seen later,
when printing or exporting transactions it is possible to arrange Debits
and Credits into two distinct columns.

At any time while typing in an amount it can be made positive (Credit) or
negative (Debit) by pressing the <+> or <-> keys on the keyboard. The
sign of the Amount field will then stay as set for subsequent entry of
transactions into that account until it is changed again. Some accounts
will nearly always have amounts which are negative, such as credit card
accounts, or positive, such as savings accounts. Finance Manager
remembers, for each individual account, whether the amount last entered
for that account was a Debit or a Credit. This will also help to speed up
the entry of transactions.

* Moving Around Dialogue Boxes
-------------------------------------

To move around Finance Manager dialogue boxes use the following keys:

<�> Move the caret to the previous writable field.
<�> Move the caret to the next writable field.
<�> Move the caret right by one character.
<�> Move the caret left by one character.
<Shift+�> Move the caret to the right of the next 'Space'.
<Shift+�> Move the caret to the left of the previous 'Space'.
<Ctrl+�> Move the caret to the end of the field.
<Ctrl+�> Move the caret to the beginning of the field.
<Copy> Delete the character to the right of the caret.
<Delete> Delete the character to the left of the caret.

The caret can also be moved with the mouse. Point to the new position
within the dialogue box and click <Select>.

* Entering Transactions
-------------------------------------

Each time <Return> is pressed the caret moves into the next writable field
for entry. If the caret is in the Amount field when <Return> is pressed
the transaction is entered into the account and will appear in the Viewer
Display. Using the <Return> key will cause the dialogue box to remain on
screen ready for the next transaction.

Clicking <Select> on [Create] at any time will enter the transaction and
remove the dialogue box from the screen. Clicking <Adjust> on [Create] at
any time will enter the transaction and keep the dialogue box on the
screen. Pressing <Esc> or clicking <Select> on [Abort] will remove the
dialogue box from the screen without entering the transaction.

Throughout Finance Manager <Esc> and [Abort] have the same effect of
cancelling the current dialogue box entries with no further action. If
<Select> or <Esc> are used the dialogue box is removed from the screen.

After a transaction has been entered, and if the dialogue box stays on
screen, all but the Amount field stay as they were. So, for several
transactions with the same Date, Reference or Description, that data does
not have to be repeatedly typed in. Using the <Return> key to enter the
transaction will clear the Amount field to zero. Clicking <Adjust> on
[Create] will not.

For each field, except the Amount field, providing the caret has not moved
within that field, and it is at the start of that field, it is not
necessary to use <Ctrl+U> to initially clear the field. Just start
typing.

When entering transactions it is advisable to have the Viewer Display
sorted by 'As created'. Otherwise you will find the Viewer Display
re-sorting every time a transaction is entered and, if there are a large
number of transactions, this will slow down data entry.

* Using Function Keys
-------------------------------------

It is possible to set up the keyboard function keys for entering
whole transactions or parts of transactions.

The computer effectively has forty eight function keys:

Each of these function keys can be defined for use when entering
transactions. Either the whole transaction, or just the Reference, or
just the Description, or just the Amount can be defined for each of the
forty eight function keys. Depending on which field the caret is in when
a function key is pressed determines what is automatically placed in the
field. Dates cannot be defined for function keys. These always have to
be typed in by the user.

For example:

The caret is in the Date field. The user types in the required date.
Then, instead of pressing <Return>, if the user presses <F1>, the
Reference, Description and Amount fields will be filled with what ever was
defined for function key <F1>. If the caret is in the Reference field
then pressing <F1> will cause whatever was defined for key <F1>, for the
Reference field only, to be placed into that field. This could be
completely different from the Reference definition for the whole
transaction as used when the caret is in the Date field. The same applies
to the Description and Amount fields depending on which of the fields the
caret is in when the function key is pressed.

* Copying Transactions
-------------------------------------

It is possible to copy all or part of a previously entered transaction.
A transaction from any of the viewers can be copied. First, select the
required transaction. Then press <Shift+Copy>. As with the function
keys, depending on which field the caret is in at the time will determine
which part of the transaction is copied. For the whole transaction,
excluding the date, ensure that the caret is in the Date field. For just
the Reference, Description or Amount, move the caret to the respective
field before pressing <Shift+Copy>.

When <Shift+Copy> is pressed Finance Manager looks for the first
transaction which is selected. It looks first in the Uncleared, then the
Cleared, then Grouped Transactions Viewers. It then looks in the Automatic
Payments Viewer. If a transaction is to be copied from, say, the Grouped
Transactions Viewer make sure there are no selections in any of the other
viewers first. A quick way of doing this is to use the 'Clear all
selections' item from the icon bar menu.

This is a useful global selection clearer and will clear all selections in
all viewers.

* Defining Function Keys
-------------------------------------

Select the 'Define function keys' item from the icon bar menu.

This will open the 'Function key definition' window. The four sets of
definitions, as described earlier, can be entered for each function key.
If this window has not been used since Finance Manager was started, it
will default to the definition for function key <F1>. To call up a
definition, just press the required function key. Remember to use the
Shift/Ctrl key combination where necessary. Alternatively, click on the
pop-up menu icon at the top right of the window and select a key from the
menu. The key currently being defined is shown, in red, to the left of
the pop-up menu icon.

Type in the required definition and click on [Define]. The definition
will then be made for that key. Using <Adjust> will keep the window on
screen. Pressing the <Return> key will also keep the window on screen,
ready for another definition. Using <Esc> or [Abort] will cancel the
current definition and recall the old one. It is possible to copy other
function key definitions onto to current one. To do this, make sure the
caret is in the second field (Description field for whole transaction) and
press the required function key. Also, by selecting a transaction or
automatic payment from one of the viewers and pressing <Shift+Copy>, a
definition can be made from an existing transaction or payment. As before,
depending on where the caret is will dictate whether the whole or just
part of the transaction is copied.

When entering a reference it is possible to set an [Increment] option.
This could be useful for such things as cheque numbers. With this option
set to 'On' each time the function key is pressed the contents of its
Reference field, if it has one, will be increased by one. Only Reference
fields which end in one or more integers, using the characters 0 to 9, can
be incremented. For example: '25', '00003', 'Chq022', 'No.1' can be
incremented. But: 'Cheque', '001Chq','SO', 'DD', '12Weds' cannot be
incremented.

When entering a number into a Reference field it is advisable to include
leading zeros. For example, '000025' instead of '25'. This will ensure
that sorting of Viewer Displays by Reference will work as expected.

In definitions for whole transactions, one or more fields could be left
blank. For example, where transactions will have the same Reference and
Description fields, but with the amounts varying, the Amount field could
be left at zero ready for a figure to be entered later. Also, reference
and description fields could be part defined and added to after the
function key is used. For example, if you regularly use the same petrol
station but buy different amounts of petrol, then a description field
definition could read: 'To Finesso Filling Station for'. Then when
creating a transaction for buying petrol, for the description field press
the function key and type ' 25 Litres'. The description field would then
read: 'To Finesso Filling Station for 25 Litres'.

A total of 192 function key definitions can be set up. These definitions
are available when creating or editing transactions or automatic payments,
or setting up fields in the search dialogue window. This powerful system
will greatly reduce the amount of typing required when entering data.

* Transferring Funds
-------------------------------------

Inter-account transfers are possible while creating new transactions by
using the [Transfer] icon in the dialogue box, or the <Tab> key.

To make a transfer, first select the account to transfer into from the
Accounts Viewer. Then, with the caret visible in the Amount field click
on [Transfer] or press <Tab>. If the amount is negative (Debit) then the
transaction will appear as a Credit in the selected account. In this case
funds are transferred out of the account being viewed and into the
selected account. If the amount is positive (Credit) then the transaction
will appear as a Debit in the selected account. Here funds are
transferred into the account being viewed and out of the selected account.
Finance Manager will refuse any attempts to make an illegal transfer, such
as from an account into itself or from, or to, more than one Real account.

* Categorisation Of Transactions
-------------------------------------

Finance Manager offers a powerful way to categorise transactions. For
example, if a transaction is made to purchase some petrol from the local
garage with a credit card, that transaction would be entered into the
account set up for that credit card. The Description field might say that
Finesso Filling Station had been paid for 25 litres of petrol.

However, it may also be desirable to enter that transaction under the
'category' (sometimes called 'Heading') of travelling expenses.
To do this, create a new account in the Accounts Viewer called 'Travelling
Expenses', and click on the [Category] radio icon. This will then be a
category account which will serve as the travelling expenses category.

In the above example of buying some petrol, with the credit card account
being viewed, select the Travelling Expenses account in the Accounts
Viewer. Then, as for funds transfer, instead of pressing <Return> to
enter the transaction, press <Tab>. The transaction will then appear in
the 'Travelling Expenses' category account as a credit and in the Real
account as a debit.

Each time a transaction is made in any account which qualifies as a
travelling expense, for example rail tickets or airline tickets, as well
as for petrol, they can also be entered into the Travelling Expenses
account in the same way.

Using category accounts in this way means that an unlimited number of
different categories can be set up.

This system also allows individual transactions to be placed into more
than one category as they are created. A 'Car Expenses' category and a
'Business Expenses' category could be set up in addition to the one for
'Travelling Expenses'. Then the petrol transaction above could go into
the 'Car Expenses' and the 'Travelling Expenses' category at the same
time. A purchase of airline tickets might qualify as a business expense
as well as a travelling expense, so would go into these two categories.

Select all the categories from the Accounts Viewer into which the
transaction being created must go and then press <Tab>, or click on
[Transfer], to enter the transaction.

Although it does not have to be used, this system offers a highly flexible
form of analysis because each transaction could have an unlimited number
of categories. The alternative method of just adding some sort of
analysis code to the description field could be used instead, but this
would be very limiting.

* Editing Transactions
-------------------------------------

Financial institutions, such as banks, building societies and credit card
companies, do not edit customer's transactions. Instead they will create
a new transaction to correct an error. Editing of transactions in Finance
Manager has been provided for convenience. It should only be used for
correcting such things as typing errors.

To edit, select the required transaction from the Viewer Display and then
select the 'Edit transaction' item from the 'Selection' submenu.

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| New transaction... ^N |
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| Find... F4 || Selection |
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|* Selection �||* Edit transaction ... ^E |
| Select all ^A || Delete transactions... Delete |
| Clear selection ^Z || Clear transactions ^C |
| Toggle selection ^T || Group transactions ^G |
`��������������������������| Export transactions �|
| Print transactions Print |
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A dialogue box very similar to the one for creating new transactions will
appear. The rules for data entry are the same as for creating new
transactions, including the use of function key definitions.

The 'Edit transaction' dialogue box has no [Transfer] icon, so editing of
transferred transactions in other accounts must be carried out
individually. The fastest way to do this would be to use 'Search' to find
and group all the relevant transactions into the Grouped Transactions
Viewer and do the editing from there. Searching and the Grouped
Transaction Viewer are covered later on.

* Deleting Transactions
-------------------------------------

Again, as financial institutions never delete a transaction once it has
occurred, the Delete operation has been included in Finance Manager for
convenience.

To delete transactions first select them from the Viewer Display. Then
select the 'Delete transactions' item from the 'Selection' submenu. If
the [Warnings] option is 'On' in the 'Preferences' dialogue box a
'Warning' dialogue box will appear allowing you to abort the operation.
Deleting of transactions, as with accounts, is destructive and cannot be
undone.

* Finding Transactions
-------------------------------------

This menu item will open the 'Find transaction' dialogue box. It works
in exactly the same way as for finding accounts. Enter a Find string
for either a Reference or a Description and click <Select> on [Find]. As
before, all the found transactions in the Viewer Display will be selected.
The wild card characters, * and ?, can be used and the search can be made
case sensitive.

This is a quick find facility. A comprehensive search operation on some
or all accounts is also available and will be covered later.

C l e a r e d T r a n s a c t i o n s V i e w e r
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To open this viewer select the 'Cleared transactions' item from the Open
viewer submenu on the icon bar menu.

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| Finance Manager |
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| Info �|| Open viewer |
| Reference clock... F10 ||��������������������������������|
|* Open viewer �|| Accounts... F5 |
| Search... �F4 || Uncleared transactions... F6 |
| Define function keys... �F6 ||* Cleared transactions... F7 |
| Preferences... F11 || Automatic payments... F8 |
| Clear all selections �F7 || Grouped transactions... F9 |
| Back-up �|`���������������������������������
| Password protection... �F5 |
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| Quit |
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A 'cleared' transaction is one which has appeared on the statement sent in
the post and been cleared by the bank, building society or credit card
company. There is usually a period of several days between a transaction
occurring and it being cleared. The process of clearing transactions is
sometimes called reconciling.

In Finance Manager, transactions which have been cleared always appear in
the Cleared Transactions Viewer. These transactions, when displayed in
'As cleared' order will be in exactly the same order as they appear on the
posted bank statement.

* Clearing transactions
-------------------------------------

When a statement arrives in the post, select and view the account for
which the statement has been printed and open the Uncleared Transactions
Viewer. Display the transactions in Date order by using the 'Display'
submenu. Find in the Viewer Display the first transaction on the
statement. Then double click <Select> on this transaction. The
transaction will then be removed from the Uncleared Transactions Viewer
and placed in the Cleared Transaction Viewer. This transaction has now
been cleared.

Continue down the statement, in order, double clicking on the transactions
as they are found in the Viewer Display. When all the transactions on the
statement have been cleared, the ones which are left in the Uncleared
Viewer Display are the ones not yet cleared by the financial institution
that sent the statement.

The transactions in the Cleared Transactions Viewer Display will be in the
same order as they are on the statement. This makes discrepancies easy to
spot. The balance at the bottom of the statement should be the same as
that in the 'Viewer balance' box in the Cleared Transactions Viewer.

If the wrong transaction is accidentally cleared, just double click on it
again in the Cleared Transactions Viewer Display and it will be moved back
to the Uncleared Transactions Viewer.

Transactions can be cleared, or uncleared, in bulk. Select all the
transactions to be moved and then click on the 'Clear transactions' menu
item from the 'Selection' submenu.

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| Uncleared |
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| New transaction... ^N || Selection |
| Display �||�����������������������������������|
| Find... F4 || Edit transaction ... ^E |
|�������������������������|| Delete transactions... Delete |
|* Selection �||* Clear transactions ^C |
| Select all ^A || Group transactions ^G |
| Clear selection ^Z || Export transactions �|
| Toggle selection ^T || Print transactions Print |
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If unclearing transactions in bulk, select them from the Cleared
Transactions Viewer Display and click on the 'Unclear transactions' menu
item from the 'Selection' submenu of the Cleared Transactions Viewer.

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|�������������������������|| Selection |
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| Find... F4 || Edit transaction ... ^E |
|�������������������������|| Delete transactions... Delete |
|* Selection �||* Unclear transactions ^U |
| Select all ^A || Group transactions ^G |
| Clear selection ^Z || Export transactions �|
| Toggle selection ^T || Print transactions Print |
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If transactions are cleared in bulk they are not likely to match the order
of the statement when displayed in the Cleared Transactions Viewer.

Transactions in the Cleared Transactions Viewer can be edited, deleted,
ordered, printed, grouped and exported in the same way as in the Uncleared
Transactions Viewer.

A u t o m a t i c P a y m e n t s V i e w e r
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An automatic payment is one which creates transactions at regular
intervals. The transactions created will have the same Reference,
Description and Amount. The most common types of automatic payment are
standing orders and direct debits. Automatic payments could be set up for
a regular income where the amount of each transaction does not change.

Each account has its own set of automatic payments displayed in the
Automatic Payments Viewer. As with transactions, there is no limit to the
number of automatic payments which can be set up.

To open the Automatic Payments Viewer, use the 'Automatic payments' menu
item from the 'Open viewer' submenu on the icon bar menu.

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| Info �|| Open viewer |
| Reference clock... F10 ||��������������������������������|
|* Open viewer �|| Accounts... F5 |
| Search... �F4 || Uncleared transactions... F6 |
| Define function keys... �F6 || Cleared transactions... F7 |
| Preferences... F11 ||* Automatic payments... F8 |
| Clear all selections �F7 || Grouped transactions... F9 |
| Back-up �|`���������������������������������
| Password protection... �F5 |
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| Quit |
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* Creating Automatic Payments
-------------------------------------

Click on the 'New payment' item in the 'Automatic' menu.

This opens a dialogue box for creating new payments. As an example, a
standing order is to be set up to pay the council tax for a house. The
payments are to be monthly and start on 17/05/97. Each payment will be
for �109.76. There are to be ten payments in total.

In the Date field type 170597. The rules for Date entry are as before.

In the next field type the number of payments to be made. For this
example type 10. For payments to be made indefinitely, leave this field
blank.

The next field is for the 'frequency', or how often the payment should be
made. Any frequency from 1 day up to 999 years can be entered. In the
example the payment is to go out every month so type 1 in the writable
field and click on the [Month] radio icon. For a payment every four
weeks, you would type 4 in the writable field and click on the [Week]
radio icon.

The Reference could show the payment number, in which case type in 000001
and click on the [Increment] option. The leading zeros are to help with
sorting on the Reference field in the Display Viewer. Each time a
transaction is created the Reference field will be increased by one.
However, the Reference field, though, could contain anything.

A description for the example could be something like:

'Council Tax-Paid to the Borough Council'

In the Amount field type -10976 (- �109.76)

To create the payment, click on [Create] or press <Return>. The automatic
payment will appear in the viewer, showing when the next payment is due to
be made, the Reference, Description and Amount. A negative amount
indicates that the payment will create transactions that pass money out of
the account. A positive amount indicates that transactions will be
created which pass money into the account.

To create a payment that transfers money to or from another account,
follow the same procedure as for transferring funds when manually creating
transactions. Select the required account in the Accounts Viewer Display
and then click on [Transfer] or press <Tab>.

Also as before, the transactions created by the payments can be
automatically categorised. Select all the required categories in the
Accounts Viewer Display and then click on [Transfer] or press <Tab>.

Transferring and categorising will set up independent automatic payments
in the target categories, so if the details of a payment change then all
other relevant payments need to be changed or deleted as well. As with
the other data entry dialogues, you can use function key definitions and
<Shift+Copy> to enter data.

* Editing Automatic Payments
-------------------------------------

As with transactions, to edit an automatic payment, select it in the
Automatic Payments Viewer and choose the 'Edit payment' item from the
'Selection' submenu.

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| New payment... ^N |
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| Find... F4 || Selection |
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|* Selection �||* Edit payment... ^E |
| Select all ^A || Delete payments... Delete |
| Clear selection ^Z || Export payments �|
| Toggle selection ^T || Print payments Print |
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Enter any new data in the same way as when creating payments. To
prematurely terminate a payment without having to delete it, type 0 into
the 'Payments to go' field.

By default, every time Finance Manager is started it pays all the due
automatic payments to bring them up to date. Unless the 'Payments to go'
field is blank, each time a payment is made that field is decreased by 1.
When the 'Payments to go' field reaches 0 the payment is terminated and
the word 'Finished' can be seen in the Viewer Display instead of the next
due date.

When a payment has finished it becomes dormant until it is either edited
or deleted. To restart a dormant payment, type in a new 'Next payment'
date and change the 'Payments to go' field to a number greater than 0, or
make it blank by pressing <Ctrl+U>.

Occasionally it is necessary to make some of the payments, in a set of
payments, a different amount from the others. In the above example
perhaps the first payment should be �98.00 and the other nine �109.76.
In this case set up two separate payments. In the first, the 'First
payment' date would be 170597, the 'Number of payments' would be 1 and the
'Amount' would be -9800. In the second, the 'First payment' date would be
170697, the 'Number of payments' would be 9 and the 'Amount' would be
-10976. All the other details would be the same.

* Deleting Automatic Payments
-------------------------------------

To delete a payment from the Automatic Payments Viewer, select the
required payments in the usual way and use the 'Delete payments' item from
the 'Selection' submenu.

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| Automatic |
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| New payment... ^N |
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| Find... F4 || Selection |
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|* Selection �|| Edit payment... ^E |
| Select all ^A ||* Delete payments... Delete |
| Clear selection ^Z || Export payments �|
| Toggle selection ^T || Print payments Print |
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As with transactions and accounts, if the [Warnings] option is 'On' in
the 'Preferences' dialogue box, a 'Warning' dialogue box will give you the
chance to abort.

Automatic payments can also be used for 'forward posting' of transactions.
These are transactions which will be created on a set date in the future.
To set a transaction up like this, set the 'Number of payments' field to 1
and the 'First payment' date to the date on which the transaction is to
occur.

An unlimited number of forward posted transactions can be easily created
and they will be included in any forecasting operations.

As with transactions, automatic payments can be exported and printed.

G r o u p e d T r a n s a c t i o n s V i e w e r
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| Info �|| Open viewer |
| Reference clock... F10 ||��������������������������������|
|* Open viewer �|| Accounts... F5 |
| Search... �F4 || Uncleared transactions... F6 |
| Define function keys... �F6 || Cleared transactions... F7 |
| Preferences... F11 || Automatic payments... F8 |
| Clear all selections �F7 ||* Grouped transactions... F9 |
| Back-up �|`���������������������������������
| Password protection... �F5 |
|��������������������������������|
| Quit |
`���������������������������������

The Grouped Transactions Viewer is a viewer just like the other
transaction viewers. Its purpose is to hold transactions from any of the
accounts in the Accounts viewer. Grouping transactions from different
accounts in this way can be used as a powerful method of analysis.

Each of the 'Selection' submenus for the Accounts and other transaction
viewers has an item called 'Group transactions'. This will place in the
Grouped Transactions Viewer all the selected transactions in the Viewer
Display. The 'Group transactions' item in the 'Selection' submenu of the
Accounts Viewer will place all of the transactions, cleared and uncleared,
for the selected accounts, into the Grouped Transactions Viewer.

Transactions in the Grouped Transactions Viewer are not copies. They are
the same transactions being displayed differently. So if they are edited
or deleted the changes will be reflected in all the other Viewers.

To remove transactions from the Grouped Transactions Viewer (not delete)
use the 'Ungroup transactions' item from the 'Selection' submenu.

.�������������������������.
| Grouped |
|�������������������������|
| Display �|.���������������������������������.
| Find... F4 || Selection |
|�������������������������||���������������������������������|
|* Selection �|| Edit transaction ... ^E |
| Select all ^A || Delete transactions... Delete |
| Clear selection ^Z ||* Ungroup transactions ^U |
| Toggle selection ^T || Export transactions �|
`��������������������������| Print transactions Print |
`����������������������������������

There are many uses to which the Grouped Transaction Viewer could be put.
For example, all the cheques written from all, or some, of the accounts
over a period of time could be searched for and stored in the Grouped
Transaction Viewer. They could then be sorted into different orders and
then printed or exported. Later, other groups of transactions, from
different accounts, could be added to the ones already in the Grouped
Transaction Viewer for further analysis.

Transactions displayed in the Grouped Transactions Viewer can be sorted in
the same way as in other viewers. The order in which the transactions are
displayed in other viewers is not affected by this.

S e a r c h i n g
��������������������������������������������������������

The 'Find' item in the viewer menus is a quick search facility. Only
a Reference or Description can be searched on. 'Search', on the other
hand, offers a comprehensive searching facility, allowing a search to be
conducted on Date ranges and Amount ranges as well as on References and
Descriptions.

To open the 'Search' dialogue box use the 'Search' item from the icon bar
menu.

Example 1: Search for all the transactions for the month of January 1996.

In the two Date fields type 010196 and 310196. All the other fields can
be left blank. Then click the [Include] option to the right of the two
Date fields to 'On'. The other three [Include] options should be set to
off. The [Include] options tell Finance Manager whether or not to include
the respective fields in the search criteria. It is important for the
right combination of these options to be set before the search is started.

The search will be conducted on all the selected accounts in the Accounts
Viewer. If no accounts have been selected, or no [Include] option set,
Finance Manager will not carry out the search.

Transactions which meet the search criteria will be placed in the Grouped
Transactions Viewer. The Grouped Transactions Viewer is automatically
opened if any transactions have been found.

To search on one date only, not a range, type the same date into the two
Date fields.

Example 2: Search for transactions for all petrol purchases over �10.00

If a 'Petrol' category has been set up then just type 1000 into the first
Amount field and 999999999 into the second Amount field. This sets up the
range to search on. Make sure the sign of the amount range is correct.
Then click the [Include] option for the Amount fields to 'On' and the
other three to 'Off'. Select the account set up as the 'Petrol' category
in the Accounts Viewer and then click on [Search].

If a 'Petrol' category has not been set up but petrol transactions include
the word "petrol" in their Descriptions then type *petrol* into the
Description field and set its [Include] option to 'On'. As with 'Find',
the wild card characters * and ? can be used. Also, for References or
Descriptions, the search can be made case sensitive.

When more than one field is 'Included' in the search, transactions must
match all of the included fields before they are placed into the Grouped
Transaction Viewer. For example, if a Date range AND an Amount range is
given then each transaction must have a Date AND an Amount which fall
within the respective ranges.

E x p o r t i n g / P r i n t i n g / I m p o r t i n g
��������������������������������������������������������

* Exporting Transactions
-------------------------------------

Each 'Selection' submenu has an 'Export transactions' item.

.�������������������������.
| Uncleared |
|�������������������������|
| New transaction... ^N |
| Display �|.�����������������������������������.
| Find... F4 || Selection |
|�������������������������||�����������������������������������|
|* Selection �|| Edit transaction ... ^E |
| Select all ^A || Delete transactions... Delete |.���������.
| Clear selection ^Z || Clear transactions ^C ||Export as|
| Toggle selection ^T || Group transactions ^G ||���������|
`��������������������������|* Export transactions �||Text F3 �|
| Print transactions Print ||CSV �F3 �|
`������������������������������������`����������

This will export the selected transactions in the relevant Viewer Display
to a directory display in a filing system or to another application.

The CSV format is useful for exporting to applications such as spread
sheets where graphs or charts could be created based on the exported
transactions.

The Text format is useful for exporting to DTP applications for enhanced
presentation.

To export, drag the icon from the 'Export to' dialogue box to a directory
display or application in the normal way.

* Printing Transactions
-------------------------------------

Each Transaction Viewer 'Selection' submenu has a 'Print transactions'
item.

.�������������������������.
| Uncleared |
|�������������������������|
| New transaction... ^N |
| Display �|.�����������������������������������.
| Find... F4 || Selection |
|�������������������������||�����������������������������������|
|* Selection �|| Edit transaction ... ^E |
| Select all ^A || Delete transactions... Delete |
| Clear selection ^Z || Clear transactions ^C |
| Toggle selection ^T || Group transactions ^G |
`��������������������������| Export transactions �|
|* Print transactions Print |
`������������������������������������

Ensure that there is a RISC OS printer driver loaded on the icon bar.
Then select the required transactions in the required Viewer Display.
Then click on 'Print transactions' in the menu. As only transactions
which are selected are printed, complex combinations of transactions can
be printed out for analysis from any viewer.

For exporting and printing transactions there are different layout options
which can be used. These options are set in the 'Preferences' dialogue
box and are explained later.

* Importing Transactions
-------------------------------------

Transactions in text files created by exporting from Finance Manager can
be imported into Finance Manager again. This allows, for example,
transactions to be exported to a text editor, a search and replace
performed on them, and then imported back into Finance Manager.

The format of these text files is very important, so care must be taken
when editing them outside of Finance Manager.

If the text file is dragged to the Accounts Viewer Display, a new account
will be created from the imported transactions. If it is dragged to the
Uncleared Transactions Viewer Display, providing there is an account
being viewed, the imported transactions will be created for the account
and appended to the Viewer Display.

CSV files can also be imported. These files could come from other
applications such as spread sheets. Finance Manager expects to see each
line of a CSV file in the following format:

"25/11/1996","000025","Finesso Filling Station",32.55

No special header is required as it is with text files and line length is
not important. The date can take any form, just as when creating new
transactions. So "25.11.96" or "251196" would also be valid. It is also
possible to have a balance at the end of the line, but this is not
essential. For example:

"25/11/1996","000025","Finesso Filling Station",32.55,1298.34

Notice that the numbers are not enclosed in quotation marks.

Although automatic payments and account information can be exported in
text or CSV form from Finance Manager, their files cannot be imported
again. Only transaction text and CSV files can be imported.

P r e f e r e n c e s
��������������������������������������������������������

This dialogue box is opened from the 'Preferences' item in the icon bar
menu.

* Opening Viewers On Start-Up
-------------------------------------

Any combination of the five viewers can be made to open automatically when
Finance Manager is first started up, or restored from a back-up, by
clicking the appropriate options to 'On'.

* Print/Export Amount Format
-------------------------------------

Some financial institutions, such as credit card companies, display
transactions on their statements with the amount in a single column.
Others, such as banks, use two separate columns for Debits and Credits.
Finance Manager caters for both formats.

For one amount column click on 'Show single amount'. For two columns
click on 'Show Debit and Credit'.

Credit card companies usually show the balance on their statements as a
positive amount, showing how much you owe them. Finance Manager will show
a negative amount, indicating money paid out of the account.

* Print/Export Balance Format
-------------------------------------

The balance shown after each transaction can either be a 'Global' balance
or a 'Local' balance.

To explain this here is a list of imaginary amounts with a balance shown
after each one. The * indicates where a selection has been made.

Amount Balance
------------------------------
49.95 49.95
* -26.87 23.08
26.00 49.08
* 232.32 281.40
-43.45 237.95
* -23.45 214.50
-232.32 -17.82
* 87.11 69.29
-26.87 42.42
-6.95 35.47

With 'Local' set, each balance is calculated only from the transactions
which were selected. From the above selections the following list would
be produced.

Amount Local Balance
------------------------------
-26.87 -26.87
232.32 205.45
-23.45 182.00
87.11 269.11

With 'Global' set, each balance is calculated as if all the transactions
had been selected.

Amount Global Balance
------------------------------
-26.87 23.08
232.32 281.40
-23.45 214.50
87.11 69.29

'Global' balances are useful when printing or exporting transactions where
all the previous transactions in a Viewer Display must be taken into
account. This is the same as printing the latest page of a run of
statements but having to take into account the transactions on all the
previous pages. This avoids having to create a 'Carried Forward' amount
for each new statement.

* Issue Warnings
-------------------------------------

By default, when a destructive operation is initiated, such as 'Delete'
or 'Restore', a warning dialogue box will give you the opportunity to
continue with, or abort, the destructive operation.

As some experienced users may find these warnings irritating, it is
possible to inhibit them by clicking the [Issue warnings] option to 'Off'.

* Viewing An Account On Start-Up
-------------------------------------

To choose the account to be ready for viewing when Finance Manager is
started, first select the required account in the Accounts Viewer. Then
click on the small [Set] icon. The name of the selected account will
appear in the box. Click the [Enable] option to 'On'. Every time Finance
Manager is started, that account will automatically be shown in the
viewers.

To disable the automatic viewing of an account on start-up, click the
[Enable] option to 'Off'

When all preferences have been set up, click on the large [Set] icon or
click on [Abort] to cancel them.

* Execute Automatic Payments On Start-Up
---------------------------------------------

By default, every time Finance Manager is started it pays all the due
automatic payments to bring them up to date. It is possible to inhibit
this execution of automatic payments by switching the [On start-up] option
to off. While this option remains off, all automatic payments will be
frozen and remain unpaid. If the option is switched back on, then the
next time Finance Manager is started all automatic payments will be
brought up to date.

It is also possible to bring all automatic payments up to date at any time
by clicking on the [Now] icon. The payments will be paid according to the
Reference clock date so it is important to check that the Reference clock
is set to the correct date before clicking on [Now].

P a s s w o r d P r o t e c t i o n
��������������������������������������������������������

To restrict the use of Finance Manager it is possible to set up a
password. Finance Manager will then deny access to the accounts unless
the correct password is entered.

Select 'Password protection' from the icon bar menu.

If no password is already set, a dialogue box will open allowing you to
set a password. The password must first be entered and then entered again
to confirm it. Only the characters 0-9,A-Z and a-z are allowed in
passwords. 'Spaces' are not allowed. Passwords can be anything from 1
character to forty characters in length and are case sensitive.

To enable the password, click the option icon to 'on'. If this option is
off, Finance Manager will not ask for a password when it is started-up.
This will be useful if you only want password protection occasionally, but
do not want to keep creating and clearing the password. If you do want to
clear a password just press <Return> without typing anything into the 'New
password' and 'Confirm' fields.

If a password is set, you must enter the password before you can change
it, enable or disable it

It is very important not to forget the password. When enabled, entering
the correct password is the only way for the user to access Finance
Manager. The only way to retrieve accounts without the password is to
submit the Finance Manager application, or a back-up of the accounts, to
Solloway Software, whereupon the password can be reset.

B a c k U p A n d R e s t o r e
��������������������������������������������������������

* Back-Up
-------------------------------------

One of the features of Finance Manager is its automatic filing operations.
The user is not required to remember to save or load account
files or to remember where they are. However, although not necessary, it
is advisable to keep a back-up of the data held within Finance Manager.

Finance Manager offers two types of back-up from the 'Back-up' submenu on
the icon bar menu. One for all the data and one for just function key
definitions.

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| Finance Manager |
|��������������������������������|
| Info �|
| Reference clock... F10 |
| Open viewer �|
| Search... �F4 |
| Define function keys... �F6 |.��������������������������������.
| Preferences... F11 || Back-up |
| Clear all selections �F7 ||��������������������������������|
|* Back-up �|| Export all data ^F3 �|
| Password protection... �F5 || Export function keys �^F3 �|
|��������������������������������|`���������������������������������
| Quit |
`���������������������������������

To back-up all data, drag the 'AllBackUp' icon to a directory display.
This will create a file of everything about Finance Manager. All the
accounts, transactions, automatic payments, function keys and any
preferences that have been set up.

A file of just the function key definitions can also be created. Drag the
'KeyBackUp' icon to a directory display. This could be useful for keeping
different groups of key definitions for different users of the same set of
accounts.

The objects created by backing-up are in fact directories, inside which
the data is stored. Interfering with these directories or their contents
could corrupt the data and the Finance Manager application.

* Restore
-------------------------------------

To restore all data, or just a set of function key definitions, drag the
appropriate icon from the directory display to the Finance Manager icon on
the icon bar. All data currently held in Finance Manager will be
completely overwritten so, if the [Warnings] option is 'On' in the
'Preferences' dialogue box a 'Warning' dialogue box will give you the
chance to abort the restore.

Restoring all data from a back-up is like re-starting Finance Manager.
Preferences for automatically opening viewers etc. will be executed, and
may be different to the ones currently in use. Automatic payments,
however, are not executed when restoring back-up data. This can only
happen when Finance Manager is actually started-up.

F o r c a s t i n g A n d B u d g e t i n g
��������������������������������������������������������

* Forecasting
-------------------------------------

It is sometimes desirable to see how account balances may look at some
point in the future. To do this, open the 'Finance Manager Reference
Clock' dialogue box from the icon bar menu.

In this dialogue there is an option to switch to forecast mode. Forecast
mode can be treated as a kind of time travel facility. While in this mode
you can carry out various experiments on your accounts to see how things
could look in the future. These 'what if' experiments could include
editing or deleting of automatic payments, transactions or whole accounts.
New automatic payments or forward posted transactions could also be set
up. It is safe to do anything while in the 'parallel universe' of
forecast mode.

Here are some examples:

If you want to do just straight forecasting, to see how your accounts will
look on a date in the future, just set the future date in the Reference
Clock and click the [Forecast to reference clock] option to on. Then
click on [Set]. All the viewers will then show how your accounts will
look on the future date. To look at another date in the future, just
enter the new date into the clock and click on [Set]. To come back out of
forecast mode, click the [Forecast to reference clock] option to off and
click on [Set]. All your accounts will then revert back to 'today'.

If you want to see how things would go if you changed the amounts in one
or two automatic payments just do the following:

Open the Reference clock dialogue box.
Make sure the clock reads today's date. If not then click on [Reset].
Click the [Forecast to reference clock] option to on.
Click on [Set]. You are now in the 'safe' forecasting mode.
Edit the automatic payments in the Automatic Payments Viewer.
Change the Reference Clock to the required future date and click on [Set].

You will then see what effect your changes would have on the future date.
You can export or print from the various viewers to record your forecast.

To remind you that you are in forecast mode, there is the message
"Forecasting to ..." printed in red at the top of each viewer. It is
important to remember that any changes that are made to accounts, such as
adding new transactions, will be lost when you come out of forecasting
mode.

When you have finished, click the [Forecast to reference clock] option to
off and click on [Set].

This system provides a powerful and extremely flexible method of
prediction, allowing you anything from basic to very complex forecasting.

* Budgeting
-------------------------------------

Some users may like to set a budget, or an allowance, for various items of
expenditure. As an example, set a budget of �300.00 for eating out.

First create a new 'category' account in the Accounts Viewer called
something like 'Eating Out Budget For 1996' and view it in the transaction
viewers. Create a new transaction with the Description "Allowance" and
type -30000 (- �300.00) into the Amount field.

Every time a transaction is created in another account for eating out
expenses, select the 'Eating Out Budget For 1996' account in the Accounts
Viewer and click on [Transfer]. When the balance of 'Eating Out Budget
For 1996' account reaches or passes through zero then the eating out
allowance has been exhausted.

The 'Eating Out Budget For 1996' account will also detail where all the
eating out allowance went to and how much each outing cost.

Different and sophisticated combinations of budgeting can be set up
using category accounts in this way.

K e y b o a r d S h o r t C u t s
��������������������������������������������������������

Many of the operations in Finance Manager have equivalent keyboard short
cuts. These are shown on the various menus for the viewers and icon bar.
All windows in Finance Manager (viewers and dialogue boxes) can be closed
by pressing the <Esc> key. With dialogue boxes this has the same effect
as clicking on the [Abort] icon. Pressing [Return] in a dialogue box
usually has the same effect as clicking on the 'Default' icon. The
Default icon in a dialogue box is the one which is highlighted.

Keyboard short cuts which are shown on the menus as requiring the <Ctrl>
key to be pressed in combination, will also work on their own. So, for
example, pressing <Ctrl+Z> and just pressing <Z> will have the same effect
of clearing selections in a Viewer Display. Inclusion of the <Ctrl> key
has been for RISC OS compatibility.

C l o s i n g D o w n F i n a n c e M a n a g e r
��������������������������������������������������������

Always leave Finance Manager by using the 'Quit' item from the icon bar
menu.

This is the recommended way to close down any RISC OS application before
turning off the computer.

__________________________________________________________________________
��������������������������������������������������������������������������
Sixth Edition 25th November 1996

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*
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*
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*
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*
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*
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*
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*
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*
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*
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*
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00013870  20 20 20 20 20 2d 2d 2d  2d 2d 2d 2d 2d 2d 2d 2d  |     -----------|
00013880  2d 2d 2d 2d 2d 2d 2d 2d  2d 2d 2d 2d 2d 2d 2d 2d  |----------------|
00013890  2d 2d 2d 0a 20 20 20 20  20 20 20 20 20 20 20 20  |---.            |
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000138b0  34 39 2e 39 35 20 20 20  20 20 20 20 20 20 20 20  |49.95           |
000138c0  20 20 34 39 2e 39 35 0a  20 20 20 20 20 20 20 20  |  49.95.        |
000138d0  20 20 20 20 20 20 20 20  20 20 20 20 20 2a 20 20  |             *  |
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000138f0  20 20 20 20 20 20 32 33  2e 30 38 0a 20 20 20 20  |      23.08.    |
00013900  20 20 20 20 20 20 20 20  20 20 20 20 20 20 20 20  |                |
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00013920  20 20 20 20 20 20 20 20  20 20 34 39 2e 30 38 0a  |          49.08.|
00013930  20 20 20 20 20 20 20 20  20 20 20 20 20 20 20 20  |                |
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00013950  32 20 20 20 20 20 20 20  20 20 20 20 20 32 38 31  |2            281|
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00013980  34 33 2e 34 35 20 20 20  20 20 20 20 20 20 20 20  |43.45           |
00013990  20 32 33 37 2e 39 35 0a  20 20 20 20 20 20 20 20  | 237.95.        |
000139a0  20 20 20 20 20 20 20 20  20 20 20 20 20 2a 20 20  |             *  |
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000139c0  20 20 20 20 20 32 31 34  2e 35 30 0a 20 20 20 20  |     214.50.    |
000139d0  20 20 20 20 20 20 20 20  20 20 20 20 20 20 20 20  |                |
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000139f0  20 20 20 20 20 20 20 20  20 2d 31 37 2e 38 32 0a  |         -17.82.|
00013a00  20 20 20 20 20 20 20 20  20 20 20 20 20 20 20 20  |                |
00013a10  20 20 20 20 20 2a 20 20  20 20 20 20 38 37 2e 31  |     *      87.1|
00013a20  31 20 20 20 20 20 20 20  20 20 20 20 20 20 36 39  |1             69|
00013a30  2e 32 39 0a 20 20 20 20  20 20 20 20 20 20 20 20  |.29.            |
00013a40  20 20 20 20 20 20 20 20  20 20 20 20 20 20 20 2d  |               -|
00013a50  32 36 2e 38 37 20 20 20  20 20 20 20 20 20 20 20  |26.87           |
00013a60  20 20 34 32 2e 34 32 0a  20 20 20 20 20 20 20 20  |  42.42.        |
00013a70  20 20 20 20 20 20 20 20  20 20 20 20 20 20 20 20  |                |
00013a80  20 20 20 20 2d 36 2e 39  35 20 20 20 20 20 20 20  |    -6.95       |
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00013b40  20 20 20 20 20 20 20 20  20 20 20 20 20 20 20 20  |                |
00013b50  20 20 20 20 20 20 20 20  20 20 41 6d 6f 75 6e 74  |          Amount|
00013b60  20 20 20 20 20 4c 6f 63  61 6c 20 42 61 6c 61 6e  |     Local Balan|
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00013b80  20 20 20 20 20 20 20 20  2d 2d 2d 2d 2d 2d 2d 2d  |        --------|
00013b90  2d 2d 2d 2d 2d 2d 2d 2d  2d 2d 2d 2d 2d 2d 2d 2d  |----------------|
00013ba0  2d 2d 2d 2d 2d 2d 0a 20  20 20 20 20 20 20 20 20  |------.         |
00013bb0  20 20 20 20 20 20 20 20  20 20 20 20 20 20 20 20  |                |
00013bc0  20 20 2d 32 36 2e 38 37  20 20 20 20 20 20 20 20  |  -26.87        |
00013bd0  20 20 20 20 2d 32 36 2e  38 37 0a 20 20 20 20 20  |    -26.87.     |
00013be0  20 20 20 20 20 20 20 20  20 20 20 20 20 20 20 20  |                |
00013bf0  20 20 20 20 20 20 32 33  32 2e 33 32 20 20 20 20  |      232.32    |
00013c00  20 20 20 20 20 20 20 20  32 30 35 2e 34 35 0a 20  |        205.45. |
00013c10  20 20 20 20 20 20 20 20  20 20 20 20 20 20 20 20  |                |
00013c20  20 20 20 20 20 20 20 20  20 20 2d 32 33 2e 34 35  |          -23.45|
00013c30  20 20 20 20 20 20 20 20  20 20 20 20 31 38 32 2e  |            182.|
00013c40  30 30 0a 20 20 20 20 20  20 20 20 20 20 20 20 20  |00.             |
00013c50  20 20 20 20 20 20 20 20  20 20 20 20 20 20 20 38  |               8|
00013c60  37 2e 31 31 20 20 20 20  20 20 20 20 20 20 20 20  |7.11            |
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00013cf0  20 20 41 6d 6f 75 6e 74  20 20 20 20 47 6c 6f 62  |  Amount    Glob|
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00013d10  20 20 20 20 20 20 20 20  20 20 20 20 20 20 20 20  |                |
00013d20  2d 2d 2d 2d 2d 2d 2d 2d  2d 2d 2d 2d 2d 2d 2d 2d  |----------------|
00013d30  2d 2d 2d 2d 2d 2d 2d 2d  2d 2d 2d 2d 2d 2d 0a 20  |--------------. |
00013d40  20 20 20 20 20 20 20 20  20 20 20 20 20 20 20 20  |                |
00013d50  20 20 20 20 20 20 20 20  20 20 2d 32 36 2e 38 37  |          -26.87|
00013d60  20 20 20 20 20 20 20 20  20 20 20 20 20 32 33 2e  |             23.|
00013d70  30 38 0a 20 20 20 20 20  20 20 20 20 20 20 20 20  |08.             |
00013d80  20 20 20 20 20 20 20 20  20 20 20 20 20 20 32 33  |              23|
00013d90  32 2e 33 32 20 20 20 20  20 20 20 20 20 20 20 20  |2.32            |
00013da0  32 38 31 2e 34 30 0a 20  20 20 20 20 20 20 20 20  |281.40.         |
00013db0  20 20 20 20 20 20 20 20  20 20 20 20 20 20 20 20  |                |
00013dc0  20 20 2d 32 33 2e 34 35  20 20 20 20 20 20 20 20  |  -23.45        |
00013dd0  20 20 20 20 32 31 34 2e  35 30 0a 20 20 20 20 20  |    214.50.     |
00013de0  20 20 20 20 20 20 20 20  20 20 20 20 20 20 20 20  |                |
00013df0  20 20 20 20 20 20 20 38  37 2e 31 31 20 20 20 20  |       87.11    |
00013e00  20 20 20 20 20 20 20 20  20 36 39 2e 32 39 0a 20  |         69.29. |
00013e10  20 20 20 20 20 20 20 20  20 20 20 20 20 20 20 20  |                |
*
00013e40  20 20 0a 20 27 47 6c 6f  62 61 6c 27 20 62 61 6c  |  . 'Global' bal|
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00013ed0  69 6e 74 6f 0a 20 61 63  63 6f 75 6e 74 2e 20 20  |into. account.  |
00013ee0  54 68 69 73 20 69 73 20  74 68 65 20 73 61 6d 65  |This is the same|
00013ef0  20 61 73 20 70 72 69 6e  74 69 6e 67 20 74 68 65  | as printing the|
00013f00  20 6c 61 74 65 73 74 20  70 61 67 65 20 6f 66 20  | latest page of |
00013f10  61 20 72 75 6e 20 6f 66  0a 20 73 74 61 74 65 6d  |a run of. statem|
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00013f30  74 6f 20 74 61 6b 65 20  69 6e 74 6f 20 61 63 63  |to take into acc|
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00013f50  74 69 6f 6e 73 20 6f 6e  20 61 6c 6c 20 74 68 65  |tions on all the|
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00013fd0  57 61 72 6e 69 6e 67 73  0a 20 2d 2d 2d 2d 2d 2d  |Warnings. ------|
00013fe0  2d 2d 2d 2d 2d 2d 2d 2d  2d 2d 2d 2d 2d 2d 2d 2d  |----------------|
00013ff0  2d 2d 2d 2d 2d 2d 2d 2d  2d 2d 2d 2d 2d 2d 2d 0a  |---------------.|
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00014180  2d 2d 2d 2d 2d 2d 2d 2d  2d 2d 2d 2d 2d 2d 2d 2d  |----------------|
*
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00014360  5b 45 6e 61 62 6c 65 5d  20 6f 70 74 69 6f 6e 20  |[Enable] option |
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00014380  61 6c 6c 20 70 72 65 66  65 72 65 6e 63 65 73 20  |all preferences |
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00014410  0a 20 2d 2d 2d 2d 2d 2d  2d 2d 2d 2d 2d 2d 2d 2d  |. --------------|
00014420  2d 2d 2d 2d 2d 2d 2d 2d  2d 2d 2d 2d 2d 2d 2d 2d  |----------------|
00014430  2d 2d 2d 2d 2d 2d 2d 2d  2d 2d 2d 2d 2d 2d 2d 0a  |---------------.|
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00014580  20 49 66 20 74 68 65 20  6f 70 74 69 6f 6e 20 69  | If the option i|
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00014630  74 69 63 20 70 61 79 6d  65 6e 74 73 20 75 70 20  |tic payments up |
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00014690  63 63 6f 72 64 69 6e 67  20 74 6f 20 74 68 65 0a  |ccording to the.|
000146a0  20 52 65 66 65 72 65 6e  63 65 20 63 6c 6f 63 6b  | Reference clock|
000146b0  20 64 61 74 65 20 73 6f  20 69 74 20 69 73 20 69  | date so it is i|
000146c0  6d 70 6f 72 74 61 6e 74  20 74 6f 20 63 68 65 63  |mportant to chec|
000146d0  6b 20 74 68 61 74 20 74  68 65 20 52 65 66 65 72  |k that the Refer|
000146e0  65 6e 63 65 20 63 6c 6f  63 6b 0a 20 69 73 20 73  |ence clock. is s|
000146f0  65 74 20 74 6f 20 74 68  65 20 63 6f 72 72 65 63  |et to the correc|
00014700  74 20 64 61 74 65 20 62  65 66 6f 72 65 20 63 6c  |t date before cl|
00014710  69 63 6b 69 6e 67 20 6f  6e 20 5b 4e 6f 77 5d 2e  |icking on [Now].|
00014720  0a 0a 0a 0a 0a 20 50 20  61 20 73 20 73 20 77 20  |..... P a s s w |
00014730  6f 20 72 20 64 20 20 20  50 20 72 20 6f 20 74 20  |o r d   P r o t |
00014740  65 20 63 20 74 20 69 20  6f 20 6e 20 0a 20 98 98  |e c t i o n . ..|
00014750  98 98 98 98 98 98 98 98  98 98 98 98 98 98 98 98  |................|
*
00014780  98 98 98 98 98 98 0a 0a  20 54 6f 20 72 65 73 74  |........ To rest|
00014790  72 69 63 74 20 74 68 65  20 75 73 65 20 6f 66 20  |rict the use of |
000147a0  46 69 6e 61 6e 63 65 20  4d 61 6e 61 67 65 72 20  |Finance Manager |
000147b0  69 74 20 69 73 20 70 6f  73 73 69 62 6c 65 20 74  |it is possible t|
000147c0  6f 20 73 65 74 20 75 70  20 61 0a 20 70 61 73 73  |o set up a. pass|
000147d0  77 6f 72 64 2e 20 20 46  69 6e 61 6e 63 65 20 4d  |word.  Finance M|
000147e0  61 6e 61 67 65 72 20 77  69 6c 6c 20 74 68 65 6e  |anager will then|
000147f0  20 64 65 6e 79 20 61 63  63 65 73 73 20 74 6f 20  | deny access to |
00014800  74 68 65 20 61 63 63 6f  75 6e 74 73 20 75 6e 6c  |the accounts unl|
00014810  65 73 73 0a 20 74 68 65  20 63 6f 72 72 65 63 74  |ess. the correct|
00014820  20 70 61 73 73 77 6f 72  64 20 69 73 20 65 6e 74  | password is ent|
00014830  65 72 65 64 2e 0a 0a 20  20 2e 98 98 98 98 98 98  |ered...  .......|
00014840  98 98 98 98 98 98 98 98  98 98 98 98 98 98 98 98  |................|
00014850  98 98 98 98 98 98 98 98  98 98 2e 0a 20 20 7c 20  |............  | |
00014860  20 20 20 20 20 20 20 20  46 69 6e 61 6e 63 65 20  |        Finance |
00014870  4d 61 6e 61 67 65 72 20  20 20 20 20 20 20 20 7c  |Manager        ||
00014880  0a 20 20 7c 98 98 98 98  98 98 98 98 98 98 98 98  |.  |............|
00014890  98 98 98 98 98 98 98 98  98 98 98 98 98 98 98 98  |................|
000148a0  98 98 98 98 7c 0a 20 20  7c 20 20 49 6e 66 6f 20  |....|.  |  Info |
000148b0  20 20 20 20 20 20 20 20  20 20 20 20 20 20 20 20  |                |
000148c0  20 20 20 20 20 20 20 20  89 7c 0a 20 20 7c 20 20  |        .|.  |  |
000148d0  52 65 66 65 72 65 6e 63  65 20 63 6c 6f 63 6b 2e  |Reference clock.|
000148e0  2e 2e 20 20 20 20 20 20  20 46 31 30 20 20 7c 0a  |..       F10  |.|
000148f0  20 20 7c 20 20 4f 70 65  6e 20 76 69 65 77 65 72  |  |  Open viewer|
00014900  20 20 20 20 20 20 20 20  20 20 20 20 20 20 20 20  |                |
00014910  20 20 89 7c 0a 20 20 7c  20 20 53 65 61 72 63 68  |  .|.  |  Search|
00014920  2e 2e 2e 20 20 20 20 20  20 20 20 20 20 20 20 20  |...             |
00014930  20 20 20 8b 46 34 20 20  7c 0a 20 20 7c 20 20 44  |   .F4  |.  |  D|
00014940  65 66 69 6e 65 20 66 75  6e 63 74 69 6f 6e 20 6b  |efine function k|
00014950  65 79 73 2e 2e 2e 20 20  8b 46 36 20 20 7c 0a 20  |eys...  .F6  |. |
00014960  20 7c 20 20 50 72 65 66  65 72 65 6e 63 65 73 2e  | |  Preferences.|
00014970  2e 2e 20 20 20 20 20 20  20 20 20 20 20 46 31 31  |..           F11|
00014980  20 20 7c 0a 20 20 7c 20  20 43 6c 65 61 72 20 61  |  |.  |  Clear a|
00014990  6c 6c 20 73 65 6c 65 63  74 69 6f 6e 73 20 20 20  |ll selections   |
000149a0  20 20 8b 46 37 20 20 7c  0a 20 20 7c 20 20 42 61  |  .F7  |.  |  Ba|
000149b0  63 6b 2d 75 70 20 20 20  20 20 20 20 20 20 20 20  |ck-up           |
000149c0  20 20 20 20 20 20 20 20  20 20 20 89 7c 20 20 20  |           .|   |
000149d0  0a 20 20 7c 2a 20 50 61  73 73 77 6f 72 64 20 70  |.  |* Password p|
000149e0  72 6f 74 65 63 74 69 6f  6e 2e 2e 2e 20 20 20 8b  |rotection...   .|
000149f0  46 35 20 20 7c 20 0a 20  20 7c 97 97 97 97 97 97  |F5  | .  |......|
00014a00  97 97 97 97 97 97 97 97  97 97 97 97 97 97 97 97  |................|
00014a10  97 97 97 97 97 97 97 97  97 97 7c 0a 20 20 7c 20  |..........|.  | |
00014a20  20 51 75 69 74 20 20 20  20 20 20 20 20 20 20 20  | Quit           |
00014a30  20 20 20 20 20 20 20 20  20 20 20 20 20 20 20 7c  |               ||
00014a40  20 20 20 20 20 20 20 20  20 20 20 20 20 20 20 20  |                |
00014a50  20 20 20 20 20 20 20 20  20 0a 20 20 60 98 98 98  |         .  `...|
00014a60  98 98 98 98 98 98 98 98  98 98 98 98 98 98 98 98  |................|
00014a70  98 98 98 98 98 98 98 98  98 98 98 98 98 b4 0a 0a  |................|
00014a80  20 53 65 6c 65 63 74 20  27 50 61 73 73 77 6f 72  | Select 'Passwor|
00014a90  64 20 70 72 6f 74 65 63  74 69 6f 6e 27 20 66 72  |d protection' fr|
00014aa0  6f 6d 20 74 68 65 20 69  63 6f 6e 20 62 61 72 20  |om the icon bar |
00014ab0  6d 65 6e 75 2e 0a 0a 20  49 66 20 6e 6f 20 70 61  |menu... If no pa|
00014ac0  73 73 77 6f 72 64 20 69  73 20 61 6c 72 65 61 64  |ssword is alread|
00014ad0  79 20 73 65 74 2c 20 61  20 64 69 61 6c 6f 67 75  |y set, a dialogu|
00014ae0  65 20 62 6f 78 20 77 69  6c 6c 20 6f 70 65 6e 20  |e box will open |
00014af0  61 6c 6c 6f 77 69 6e 67  20 79 6f 75 20 74 6f 0a  |allowing you to.|
00014b00  20 73 65 74 20 61 20 70  61 73 73 77 6f 72 64 2e  | set a password.|
00014b10  20 20 54 68 65 20 70 61  73 73 77 6f 72 64 20 6d  |  The password m|
00014b20  75 73 74 20 66 69 72 73  74 20 62 65 20 65 6e 74  |ust first be ent|
00014b30  65 72 65 64 20 61 6e 64  20 74 68 65 6e 20 65 6e  |ered and then en|
00014b40  74 65 72 65 64 20 61 67  61 69 6e 0a 20 74 6f 20  |tered again. to |
00014b50  63 6f 6e 66 69 72 6d 20  69 74 2e 20 20 4f 6e 6c  |confirm it.  Onl|
00014b60  79 20 74 68 65 20 63 68  61 72 61 63 74 65 72 73  |y the characters|
00014b70  20 30 2d 39 2c 41 2d 5a  20 61 6e 64 20 61 2d 7a  | 0-9,A-Z and a-z|
00014b80  20 61 72 65 20 61 6c 6c  6f 77 65 64 20 69 6e 0a  | are allowed in.|
00014b90  20 70 61 73 73 77 6f 72  64 73 2e 20 20 27 53 70  | passwords.  'Sp|
00014ba0  61 63 65 73 27 20 61 72  65 20 6e 6f 74 20 61 6c  |aces' are not al|
00014bb0  6c 6f 77 65 64 2e 20 20  50 61 73 73 77 6f 72 64  |lowed.  Password|
00014bc0  73 20 63 61 6e 20 62 65  20 61 6e 79 74 68 69 6e  |s can be anythin|
00014bd0  67 20 66 72 6f 6d 20 31  0a 20 63 68 61 72 61 63  |g from 1. charac|
00014be0  74 65 72 20 74 6f 20 66  6f 72 74 79 20 63 68 61  |ter to forty cha|
00014bf0  72 61 63 74 65 72 73 20  69 6e 20 6c 65 6e 67 74  |racters in lengt|
00014c00  68 20 61 6e 64 20 61 72  65 20 63 61 73 65 20 73  |h and are case s|
00014c10  65 6e 73 69 74 69 76 65  2e 0a 0a 20 54 6f 20 65  |ensitive... To e|
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00014ea0  46 69 6e 61 6e 63 65 0a  20 4d 61 6e 61 67 65 72  |Finance. Manager|
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00014f70  74 2e 0a 0a 0a 20 0a 0a  20 42 20 61 20 63 20 6b  |t.... .. B a c k|
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00014fa0  98 98 98 98 98 98 98 98  98 98 98 98 98 98 98 98  |................|
*
00014fd0  98 98 98 98 98 98 98 98  0a 0a 20 2a 20 42 61 63  |.......... * Bac|
00014fe0  6b 2d 55 70 0a 20 2d 2d  2d 2d 2d 2d 2d 2d 2d 2d  |k-Up. ----------|
00014ff0  2d 2d 2d 2d 2d 2d 2d 2d  2d 2d 2d 2d 2d 2d 2d 2d  |----------------|
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00015100  70 20 6f 66 20 74 68 65  20 64 61 74 61 20 68 65  |p of the data he|
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00015120  65 20 4d 61 6e 61 67 65  72 2e 0a 0a 20 46 69 6e  |e Manager... Fin|
00015130  61 6e 63 65 20 4d 61 6e  61 67 65 72 20 6f 66 66  |ance Manager off|
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00015180  20 62 61 72 20 6d 65 6e  75 2e 20 20 4f 6e 65 20  | bar menu.  One |
00015190  66 6f 72 20 61 6c 6c 20  74 68 65 20 64 61 74 61  |for all the data|
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000151c0  64 65 66 69 6e 69 74 69  6f 6e 73 2e 0a 0a 20 20  |definitions...  |
000151d0  2e 98 98 98 98 98 98 98  98 98 98 98 98 98 98 98  |................|
000151e0  98 98 98 98 98 98 98 98  98 98 98 98 98 98 98 98  |................|
000151f0  98 2e 0a 20 20 7c 20 20  20 20 20 20 20 20 20 46  |...  |         F|
00015200  69 6e 61 6e 63 65 20 4d  61 6e 61 67 65 72 20 20  |inance Manager  |
00015210  20 20 20 20 20 20 7c 0a  20 20 7c 98 98 98 98 98  |      |.  |.....|
00015220  98 98 98 98 98 98 98 98  98 98 98 98 98 98 98 98  |................|
00015230  98 98 98 98 98 98 98 98  98 98 98 7c 0a 20 20 7c  |...........|.  ||
00015240  20 20 49 6e 66 6f 20 20  20 20 20 20 20 20 20 20  |  Info          |
00015250  20 20 20 20 20 20 20 20  20 20 20 20 20 20 20 89  |               .|
00015260  7c 0a 20 20 7c 20 20 52  65 66 65 72 65 6e 63 65  ||.  |  Reference|
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000152c0  20 20 20 20 20 20 20 20  20 20 8b 46 34 20 20 7c  |          .F4  ||
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000152f0  46 36 20 20 7c 2e 98 98  98 98 98 98 98 98 98 98  |F6  |...........|
00015300  98 98 98 98 98 98 98 98  98 98 98 98 98 98 98 98  |................|
00015310  98 98 98 98 98 98 2e 0a  20 20 7c 20 20 50 72 65  |........  |  Pre|
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00015330  20 20 20 20 20 20 46 31  31 20 20 7c 7c 20 20 20  |      F11  ||   |
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00015380  20 20 7c 7c 98 98 98 98  98 98 98 98 98 98 98 98  |  ||............|
00015390  98 98 98 98 98 98 98 98  98 98 98 98 98 98 98 98  |................|
000153a0  98 98 98 98 7c 0a 20 20  7c 2a 20 42 61 63 6b 2d  |....|.  |* Back-|
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00015440  97 97 97 97 97 97 97 97  97 97 97 97 97 97 97 97  |................|
00015450  97 97 97 97 97 97 97 97  97 97 97 7c 60 98 98 98  |...........|`...|
00015460  98 98 98 98 98 98 98 98  98 98 98 98 98 98 98 98  |................|
00015470  98 98 98 98 98 98 98 98  98 98 98 98 98 b4 0a 20  |............... |
00015480  20 7c 20 20 51 75 69 74  20 20 20 20 20 20 20 20  | |  Quit        |
00015490  20 20 20 20 20 20 20 20  20 20 20 20 20 20 20 20  |                |
000154a0  20 20 7c 20 20 20 20 20  20 20 20 20 20 20 20 20  |  |             |
000154b0  20 20 20 20 20 20 20 20  20 20 20 20 0a 20 20 60  |            .  `|
000154c0  98 98 98 98 98 98 98 98  98 98 98 98 98 98 98 98  |................|
*
000154e0  b4 20 0a 0a 20 54 6f 20  62 61 63 6b 2d 75 70 20  |. .. To back-up |
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000155a0  66 75 6e 63 74 69 6f 6e  20 6b 65 79 73 20 61 6e  |function keys an|
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000155d0  6e 20 73 65 74 20 75 70  2e 0a 20 0a 20 41 20 66  |n set up.. . A f|
000155e0  69 6c 65 20 6f 66 20 6a  75 73 74 20 74 68 65 20  |ile of just the |
000155f0  66 75 6e 63 74 69 6f 6e  20 6b 65 79 20 64 65 66  |function key def|
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00015780  46 69 6e 61 6e 63 65 20  4d 61 6e 61 67 65 72 20  |Finance Manager |
00015790  61 70 70 6c 69 63 61 74  69 6f 6e 2e 20 0a 0a 0a  |application. ...|
000157a0  20 2a 20 52 65 73 74 6f  72 65 0a 20 2d 2d 2d 2d  | * Restore. ----|
000157b0  2d 2d 2d 2d 2d 2d 2d 2d  2d 2d 2d 2d 2d 2d 2d 2d  |----------------|
*
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000157f0  20 61 20 73 65 74 20 6f  66 20 66 75 6e 63 74 69  | a set of functi|
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000158d0  57 61 72 6e 69 6e 67 73  5d 20 6f 70 74 69 6f 6e  |Warnings] option|
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00015950  6f 72 65 2e 0a 0a 20 52  65 73 74 6f 72 69 6e 67  |ore... Restoring|
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00015980  20 72 65 2d 73 74 61 72  74 69 6e 67 20 46 69 6e  | re-starting Fin|
00015990  61 6e 63 65 20 4d 61 6e  61 67 65 72 2e 0a 20 50  |ance Manager.. P|
000159a0  72 65 66 65 72 65 6e 63  65 73 20 66 6f 72 20 61  |references for a|
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000159f0  64 69 66 66 65 72 65 6e  74 20 74 6f 20 74 68 65  |different to the|
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00015a20  69 63 20 70 61 79 6d 65  6e 74 73 2c 0a 20 68 6f  |ic payments,. ho|
00015a30  77 65 76 65 72 2c 20 61  72 65 20 6e 6f 74 20 65  |wever, are not e|
00015a40  78 65 63 75 74 65 64 20  77 68 65 6e 20 72 65 73  |xecuted when res|
00015a50  74 6f 72 69 6e 67 20 62  61 63 6b 2d 75 70 20 64  |toring back-up d|
00015a60  61 74 61 2e 20 20 54 68  69 73 20 63 61 6e 20 6f  |ata.  This can o|
00015a70  6e 6c 79 0a 20 68 61 70  70 65 6e 20 77 68 65 6e  |nly. happen when|
00015a80  20 46 69 6e 61 6e 63 65  20 4d 61 6e 61 67 65 72  | Finance Manager|
00015a90  20 69 73 20 61 63 74 75  61 6c 6c 79 20 73 74 61  | is actually sta|
00015aa0  72 74 65 64 2d 75 70 2e  0a 0a 0a 0a 0a 20 46 20  |rted-up...... F |
00015ab0  6f 20 72 20 63 20 61 20  73 20 74 20 69 20 6e 20  |o r c a s t i n |
00015ac0  67 20 20 20 41 20 6e 20  64 20 20 20 42 20 75 20  |g   A n d   B u |
00015ad0  64 20 67 20 65 20 74 20  69 20 6e 20 67 0a 20 98  |d g e t i n g. .|
00015ae0  98 98 98 98 98 98 98 98  98 98 98 98 98 98 98 98  |................|
*
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00015b20  63 61 73 74 69 6e 67 0a  20 2d 2d 2d 2d 2d 2d 2d  |casting. -------|
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*
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00015c60  98 98 98 98 98 98 98 98  98 98 98 98 98 98 98 98  |................|
00015c70  98 98 98 98 98 98 98 98  98 98 7c 0a 20 20 7c 20  |..........|.  | |
00015c80  20 49 6e 66 6f 20 20 20  20 20 20 20 20 20 20 20  | Info           |
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00015dd0  97 97 97 97 97 97 97 97  97 97 97 97 97 97 97 97  |................|
*
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*
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00017150  20 8b 46 37 20 20 7c 0a  20 20 7c 20 20 42 61 63  | .F7  |.  |  Bac|
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00017220  98 98 98 98 98 98 98 98  98 98 98 98 b4 0a 0a 0a  |................|
00017230  20 54 68 69 73 20 69 73  20 74 68 65 20 72 65 63  | This is the rec|
00017240  6f 6d 6d 65 6e 64 65 64  20 77 61 79 20 74 6f 20  |ommended way to |
00017250  63 6c 6f 73 65 20 64 6f  77 6e 20 61 6e 79 20 52  |close down any R|
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00017290  74 65 72 2e 0a 0a 20 5f  5f 5f 5f 5f 5f 5f 5f 5f  |ter... _________|
000172a0  5f 5f 5f 5f 5f 5f 5f 5f  5f 5f 5f 5f 5f 5f 5f 5f  |________________|
*
000172e0  5f 0a 20 a8 a8 a8 a8 a8  a8 a8 a8 a8 a8 a8 a8 a8  |_. .............|
000172f0  a8 a8 a8 a8 a8 a8 a8 a8  a8 a8 a8 a8 a8 a8 a8 a8  |................|
*
00017320  a8 a8 a8 a8 a8 a8 a8 a8  a8 a8 a8 a8 a8 0a 20 53  |.............. S|
00017330  69 78 74 68 20 45 64 69  74 69 6f 6e 20 20 20 20  |ixth Edition    |
00017340  20 20 32 35 74 68 20 4e  6f 76 65 6d 62 65 72 20  |  25th November |
00017350  31 39 39 36                                       |1996|
00017354

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